-Minnesota State Arts Board - Minnesota North Star

Operating Support grant program

Operating Support provides general operating support to high quality, established arts organizations that produce, present, or exhibit works of art; to organizations that provide a broad range of services to artists; and to community arts schools and conservatories that make arts learning available to Minnesotans of all ages and abilities.

The Operating Support program recognizes that organizations with an established record of programmatic service and administrative stability should have access to funds to support their organizational goals and objectives, and to maintain their ongoing programs, services, and facilities without special emphasis on new initiatives as justification for funding.

First time applicants are encouraged to call the program officer prior to beginning an application.

Intent to apply for new applicants: While not required to do so, new applicants are encouraged to take advantage of the opportunity to submit an intent to apply before taking the time to complete a full application. The intent to apply will be available via the WebGrants system until Friday, November 7, 2014, at 4:30 p.m. Those who have submitted an intent to apply will be contacted by Arts Board staff regarding preliminary eligibility findings no later than December 31, 2014. New applicants that choose not to submit an intent to apply may still submit a full application.

Program information

FY 2016 Operating Support Program Overview and Application Instructions — all applicants should read this document thoroughly before beginning the application form.

Grant amount

Varies with minimum award amount of $15,000

Operating Support grants include two components: formula award and merit award. The formula award will vary, depending on the overall number of grantees and the total dollars available for this program, and will be based on the applicant's qualifying expenses, averaged over fiscal year 2012 and fiscal year 2013. The merit award will vary based on the number of grantees in the applicant's assigned budget group that are recommended for merit awards, the merit dollars available for this program, and the merit score assigned by the advisory review panel.

General eligibility

The Operating Support program is intended to support organizations for which providing arts activities or services is the primary mission and purpose. To be eligible for the Operating Support program, applicants must be structured in one of the following ways:

  • A nonprofit 501(c)(3) tax-exempt arts organization with an arts focused mission; or
  • An arts affiliate, operating as a distinct arts focused program hosted within a Minnesota public or nonprofit 501(c)(3) nonarts institution

AND must be one of the following:

  • An arts producing organization,
  • An arts presenting organization,
  • A community arts school or conservatory, or
  • An artist service organization

AND must:

  • Be physically located in Minnesota, with the majority of its arts programming, services, or activities taking place in Minnesota, and must primarily serve and engage Minnesota audiences and participants;
  • Have been in existence and actively providing arts programming in Minnesota for two consecutive full years before applying to the Operating Support grant program for the first time;
  • Have two-year qualifying expenses, averaged over fiscal years 2012 and 2013, of $166,000 or more;
  • Receive at least ten percent of its total unrestricted revenue from charitable arts support, averaged over fiscal years 2012 and 2013;
  • Have at least one paid, professional, administrative staff person in a contract or salaried position.

Organizations meeting all of the above requirements may be eligible to apply. Complete eligibility information may be found, along with program definitions for the terms above, in the FY2016 Operating Support Program Overview and Application Instructions.

Multiyear funding: full and interim applications

FY 2015 returning grantee interim or full application list

The Operating Support grant program uses a four-year grant cycle. New applicants, or applicants that were not funded in the previous fiscal year, are welcome to apply in any application round.

A full application is required for new applicants and those returning applicants who have reached the end of a multiyear grant cycle. An interim application is required for returning applicants in each subsequent year of the multiyear commitment. The application requirements for full and interim applications are different; current grantees should refer to the FY 2015 returning grantee interim or full application list to ensure they submit the correct application.

Application deadline

The FY 2016 deadline is 4:30 p.m., Friday, January 23, 2015.

The Arts Board will not accept applications that are not submitted and accepted by the online WebGrants system before the 4:30 p.m. deadline.

Application method

All applicants are required to use the WebGrants system to apply, and will submit all materials electronically. Everyone wanting to apply must be a registered user. New users need to register in advance in order to create an account and set up a user ID and password.

Two online tutorials are available to acquaint users with the WebGrants system:

Information sessions

The Minnesota State Arts Board is offering three free information sessions about the FY 2016 Operating Support grant opportunity. They will be conducted by conference call/Webinar and will last one hour.

The sessions are identical and will focus on program basics and applicant questions.

To register, visit the Information Session Page.

If you have questions or need assistance

If you have general questions related to the Operating Support program, please contact 651-215-1600 or MSAB@state.mn.us, and you will be directed to the appropriate staff member.

If you have questions about required financial documents, please contact:
Dave White, director, finance and grants administration
(651) 215-1622

If you have questions about the technical aspects of the application forms, electronic submission, or WebGrants please contact:
Tom Miller, project manager
Tom can be reached by phone but email is preferred
(651) 215-1611

All staff can be reached toll-free at (800) 866-2787.

Online application

Reports and Amendments

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