-Minnesota State Arts Board - Minnesota North Star

WebGrants Overview

Minnesota State Arts Board launches new online grants management system.

In the coming months, the Minnesota State Arts Board will announce its FY 2014 grant deadlines and begin posting application materials. One exciting new feature for the coming year will be WebGrants, a new online grants management system that the Arts Board will begin using during the 2014 grant cycle.

All potential users are encouraged to take advantage of the online training. For more information, see the WebGrants Training page.

Individuals or organizations that aren't already on the board's e-mail distribution list should sign up today to ensure that they receive messages with the latest information from the Arts Board about the training sessions and the implementation of the new system.

The Arts Board selected WebGrants because it provides three key benefits:

  1. It is a highly developed system that has been in use throughout the country for more than a decade. Users include the federal government, state and local governments, colleges and universities, medical research organizations and charities, foundations, and nonprofits.
  2. It is a full lifecycle grants management system—from application, to panel review, through final reports—all information can be submitted, viewed, and stored electronically.
  3. The system is entirely Web-based and is intuitive and user friendly.

In addition, users may appreciate some of the features that the WebGrants system provides:

  • Users will create a unique account through a simple registration process. This will eliminate the need to enter some of the common grant information every time the user wants to submit an application (i.e., applicant name, address, phone, etc.)
  • Applicants will be able to print out the application forms before starting to work on them, or at any time thereafter.
  • Applicants will have the ability to give other system users access to the application, allowing collaboration on a single application.
  • An applicant will have the ability to save work and return to an application at any time.
  • Applicants will submit application forms, supporting documents, and work samples electronically.
  • An applicant will receive an error notice if it attempts to submit an application without all of the required fields completed, or all necessary supporting documents attached.
  • An applicant will receive an e-mail confirmation when an application has been submitted.
  • Grantees will be able to submit contract amendment requests and final reports electronically.

Please watch for more information about the implementation of the WebGrants system in the coming weeks and months. Any questions, in the meantime, should be directed to Virginia Padden, Arts Board outreach coordinator via email, phone (651) 215-1627 / (800) 866-2787 or Minnesota Relay 7-1-1.

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